Administrative Assistant

Greensboro, NC, USA

Job Type

Full Time

About the Role

Administrative Assistant

Requirements

Responsibilities:

  • Answer and direct phone calls, Organize and schedule meetings and appointments, Maintain contact lists

  • Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system, Order office supplies, Book travel arrangements, Submit and reconcile expense reports

  • Provide general support to visitors ,Provide information by answering questions and requests, Research and creates presentations

  • Generate reports, Handle multiple projects, Prepare and monitor invoices

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements for senior managers

  • Write letters and emails on behalf of other office staff

  • Book conference calls, rooms, taxis, couriers, hotels etc.

  • Cover the reception desk when required

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedures

  • Reply to email, telephone or face to face enquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problems

  • Receive, sort and distribute the mail

  • Answer telephone calls and pass them on

  • Manage staff appointments

  • Oversee and supervise the work of junior staff

  • Maintain up-to-date employee holiday records

  • Coordinate repairs to office equipment

  • Greet and assist visitors to the office

  • Photocopy and print out documents on behalf of other colleagues

Requirements:

  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • At least 7 years of experience in the field or in a related area

  • High school diploma or equivalent; college degree preferred

About the Company

FM Consulting Group is a Business Management Consulting Firm that helps businesses achieve goals and much, much more. Our business experts partner with businesses to deliver tailor-made practical solutions and help business owners achieve more in their business by improving their overall operation efficiency, while helping them increase profits and customer satisfaction.